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City Clerk
1 NW Martin Luther King Jr Blvd
Civic Center Complex, Room 314
Evansville, IN 47708
Get Directions  | Location Details
  • Phone:  (812) 436-4992
  • Fax:  (812) 436-4999
  • TTY/TDD:  (812) 436-4925
  • Staff Directory
  • Hours: M - F 8:00 a.m. - 5:00 p.m.

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City Clerk

City Clerk's HeadshotWelcome to the Office of City Clerk

As an elected official, City Clerk Laura Windhorst has proudly represented the City of Evansville since 2012 and continues to focus on customer service and citizen engagement.  Ms. Windhorst has sought out ways to improve the public’s accessibility to city meetings and records, online payment methods, and opportunities to serve the community.  

The City Clerk’s Office can be divided into four divisions of responsibility:  City Clerk, City Council, Parking Meter Department, and Ordinance Violations Bureau.  The City Clerk serves as the head of each division and is responsible that duties are executed as prescribed by law. 

City Clerk

Principal duties include:

  • Issuing meeting notices to Council, Council Committees, representatives, and the public.
  • Delivering to the Mayor, ordinances and resolutions which require action of the Mayor.
  • Keep the corporate seal and affix it to documents required to bear it.
  • Publish the municipal code according to the requirements of local and state code.
  • Accept and process originals of ordinances and resolutions to be considered by City Council.
  • Administer the oath to members of the fire and police departments and various boards and commissions.
  • Administer City Council's Youth Grant programs. 

City Council

Serving as clerk to the City’s legislative body, the City Council, the City Clerk is custodian of all City Council’s official records including ordinances, resolutions, and meeting memoranda.  All ordinances and resolutions to be considered by City Council must be filed with the Clerk and are prepared for the agenda and distribution to councilmembers.  This office is also responsible for the maintenance and publishing of the official Evansville Municipal Code as well as City Council meeting notices, agendas and memoranda. 

The City Clerk prepares the Council Chamber for City Council meetings by posting agendas, distributing information and queues live streaming.  At the City Council meetings, the City Clerk joins City Council members being seated at the dais while journaling the proceedings of the meeting, including members in attendance, the substance of each motion made, the name of the member making and seconding each motion, the ayes and nays on each roll-call vote taken, and whether each voice is carried. 

After passage of ordinances and resolutions by the City Council, the City Clerk is responsible for attesting City Council President’s signature, affixes the corporate seal, and delivers the documents to the Mayor for action.

The City Clerk assists in presenting City Council applicants who wish to serve on boards and commission. 

Parking Meter Department

The Parking Meter Department is headed by the City Clerk.  The City Clerk is responsible for all activities and municipal functions connected with the Parking Meter Dept., the collection of fines, supervision of Parking Meter Dept. personnel, and maintenance of the parking meter system.

Ordinance Violations Bureau

The Ordinance Violations Bureau processes citations issued for violations of the Municipal Code, collects fines, ensures City representation and proper witnesses for court proceedings, and prepares court documents for filing all small claims for the City.

 


Please visit the County Clerk's webpage for information regarding the following: Marriage Licenses; Traffic Tickets/Misdemeanor; Small Claims; Court Matters; Child Support.

To request vital records (birth/death certificates), contact the Vanderburgh County Health Department.

Inquiries regarding city finances should be directed to the City Controller's Office.

To contact the City Clerk's Office, click here.