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Water & Sewer - Administrative Assistant

C I T Y   O F   E V A N S V I L L E
Personnel Department

VACANCY ANNOUNCEMENT
August 15, 2022

JOB NO.: FT-22-85
CLOSING DATE: Open until filled
POSITION: Administrative Assistant
RATE: $39,723.76 annually
DEPARTMENT: Water & Sewer Utility
FULL TIME:
DUTIES:

Greets visitors, determines nature of the visit and assists in responding to their inquiries.  Gathers information from employees or contractors on what items need to be purchased or replaced in inventory.  Requests quotes from vendors, writes requisitions, transmits purchase orders, organizes shipping and receiving, receives packing slips and processes invoices.  Assists and coordinates with the East Wastewater Treatment Plant Administrative Assistant.  Keeps budgetary line items and reports in a spreadsheet for yearly budget preparation.  Designs and builds spreadsheets and produces custom forms to improve operational data management.  Maintains and distributes data in spreadsheets for special engineering and process projects.  Distributes data to appropriate parties and participants for progress meetings support.  Attends weekly employee and engineering meetings and performs follow-up tasks from meetings as assigned.  Maintain an inventory management report, orders needed parts and supplies and consumable chemical inventories.  Receives, logs, sorts and distributes incoming mail.  Performs other duties as assigned. 

QUALIFICATIONS:

Associates degree in Accounting or related field preferred.  Must have excellent verbal, written, communication and organizational skills.  Must be highly proficient in Microsoft Word, Excel, and Outlook.  Must be computer literate and have ability to learn new software applications.  Must hold and maintain a valid Indiana Driver’s License

Pursuant to Federal Regulations 51.55(e) and (k)(6), the City of Evansville does not
discriminate on the basis of handicapped status in admission to or access to, or treatment of employment in its programs and activities.

AN EQUAL OPPORTUNITY EMPLOYER

We are interested in every qualified candidate who is eligible to work in the United States.  However, we are not able to sponsor visas.