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1 NW Martin Luther King Jr Blvd
Civic Center Room 323
Evansville, IN 47708
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Civic Center Room 323
Evansville, IN 47708
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- Phone: (812) 436-4961
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Purchasing Outline
UNDER $300 Local Policy
- No price checks or competitive bidding required
LESS THAN $50,000 IC 5-22-8
- If $1,000 or more, refer to Indiana State Quantity Price Agreements (QPA) bid list
- Three (3) informal verbal or written quotes required
- Record the item quoted, date, price and person giving the quote and submit with requisition for purchase order (faxed or e-mailed quotes are acceptable here)
$50,000 TO $150,000 IC 5-22-8
- Refer to State bid list (QPA)
- Make request for quotes to three (3) persons that deal in the product/service desired
- invitations to quote mailed at least seven (7) days prior
- If no quotes are received, you may purchase on the open market using methods outlined for "special purchases"
$150,001 OR MORE IC 5-22-7
- Refer to State bid list (QPA)
- Formal advertised bid is required
- Make request to advertise for bids to appropriate Board
- Notice is published two (2) times, at least a week apart, with the second notice published at least seven (7) days before the bid opening
- Bids are opened in a public Board meeting
- Awards are made by the Board, not the department
PUBLIC WORKS PROJECTS – The thresholds provided may not be applicable for certain public works projects. Please see Indiana Code 36-1-12 for additional or different requirements.
All Resulting contracts shall be submitted to City (Board) attorney prior to presentation to a Board for approval.