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1 NW Martin Luther King Jr Blvd
Civic Center Room 323
Evansville, IN 47708
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Purchasing Outline

UNDER $300 Local Policy

  • No price checks or competitive bidding required

LESS THAN $50,000 IC 5-22-8

  • If $1,000 or more, refer to Indiana State Quantity Price Agreements (QPA) bid list
  • Three (3) informal verbal or written quotes required
  • Record the item quoted, date, price and person giving the quote and submit with requisition for purchase order (faxed or e-mailed quotes are acceptable here)

$50,000 TO $150,000 IC 5-22-8

  • Refer to State bid list (QPA)
  • Make request for quotes to three (3) persons that deal in the product/service desired
  • invitations to quote mailed at least seven (7) days prior
  • If no quotes are received, you may purchase on the open market using methods outlined for "special purchases"

$150,001 OR MORE IC 5-22-7

  • Refer to State bid list (QPA)
  • Formal advertised bid is required
  • Make request to advertise for bids to appropriate Board
  • Notice is published two (2) times, at least a week apart, with the second notice published at least seven (7) days before the bid opening
  • Bids are opened in a public Board meeting
  • Awards are made by the Board, not the department

PUBLIC WORKS PROJECTS – The thresholds provided may not be applicable for certain public works projects. Please see Indiana Code 36-1-12 for additional or different requirements.

All Resulting contracts shall be submitted to City (Board) attorney prior to presentation to a Board for approval.