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Vanderburgh County Bookkeeping - Payroll & Benefits

Content on
this Page:

Payroll:   | Employee Self Service |  Payroll Schedules |  Personnel Policy   | Salary Ordinance   |   

Benefits:

Insurance Policies   |  Open Enrollment  |  Clinic Information  | Life Insurance  | Flex   | Deferred Compensation   | Retirement  | Fitness Membership   | Employee Assistance Program  |  

Forms:

| Payroll/ Insurance Forms   |  Software Access Form  

The Auditor's Office processes payroll and benefits for all Vanderburgh County employees. The purpose of this site is to accommodate county employees by providing general information on payroll and benefits. Also, forms are available that can be filled out on-line and printed. The Auditor's Office hopes to offer a more convenient process and hopefully eliminate unnecessary trips to the Bookkeeping Department. If you have any questions, contact phone numbers and e-mail addresses are provided below: 

Name/E-mail Link
Position Title
Number (812)
Brian Gerth  County Auditor  435-5763
Sam Garau  Chief Deputy  435-5467
Rutherford, Jamie  Payroll Bookkeeper  435-5026
Joest-Newman, Karen  Time Accrual (KRONOS) / Systems  Supervisor  435-5281
Saiko, Leslie  Insurance/ Retirement Bookkeeper  435-5826
White, Rose  Bookkeeper  435-5029
VandPayroll@vanderburghgov.org  Email Address for Payroll  
Bookkeeping FAX No.   435-5027
Payroll

Employee Self Service (ESS) 

Effective October 1, 2012, Vanderburgh County went live with MUNIS which has an Employee Self Service (ESS) feature which will allow each employee to view their current payroll information and can be used for the employee to print their Direct Deposit Advice (DDA). If you are a Vanderburgh County Employee, please follow the steps below to access your information:

  • Click on the link: https://selfservice.vanderburghcounty.in.gov/MSS/
  • Click on the Log In link in the top right hand corner.
  • Enter your username (jsmith for John Smith).
  • Enter your password (the first time that you log in, you will be prompted to change the password; keep that password for future reference).
  • Click on the Employee Self Service link to the top right of your screen and your employee information will appear.
  • Click on the payroll date of the Direct Deposit Advice or the Camera icon for the Paycheck to view your information; you can then print a PDF copy of your advice.
  • If you are having issues logging into ESS, please contact payroll by email VandPayroll@vanderburghgov.org or call 435-5026 or 435-5826.



Payroll Schedules

2020 Vanderburgh County Payroll Schedules

Click here for the 2020 Biweekly Payroll schedule. (You must have Adobe Acrobat Reader to view.)

2020 Biweekly Payroll Schedule
January 3, 2020 July 3, 2020 -Paid July 2, 2020
January 17, 2020 July 17, 2020
January 31, 2020 July 31, 2020
February 14, 2020 August 14, 2020
February 28, 2020 August 28, 2020
March 13, 2020 September 11, 2020
March 27, 2020 September 25, 2020
April 10, 2020 - Paid April 9, 2020 October 9, 2020
April 24, 2020 October 23, 2020
May 8, 2020 November 6, 2020
May 22, 2020 November 20, 2020
June 5, 2020 December 4, 2020
June 19, 2020 December 18, 2020
December 31, 2020

2020 Weekly Payroll Schedule
January 3, 2020 July 3, 2020 - Paid July 2, 2020
January 10, 2020 July 10, 2020
January 17, 2020 July 17, 2020
January 24, 2020 July 24, 2020
January 31, 2020 July 31, 2020
February 7, 2020 August 7, 2020
February 14, 2020 August 14, 2020
February 21, 2020 August 21, 2020
February 28, 2020 August 28, 2020
March 6, 2020 September 4, 2020
March 13, 2020 September 11, 2020
March 20, 2020 September 18, 2020
March 27, 2020 September 25, 2020
April 3, 2020 October 2, 2020
April 10, 2020 - Paid April 9, 2020 October 9, 2020
April 17, 2020 October 16, 2020
April 24, 2020 October 23, 2020
May 1, 2020 October 30, 2020
May 8, 2020 November 6, 2020
May 15, 2020 November 13, 2020
May 22, 2020 November 20, 2020
May 29, 2020 November 27, 2020 - Paid November 25, 2020
June 5, 2020 December 4, 2020
June 12, 2020 December 11, 2020
June 19, 2020 December 18, 2020
June 26, 2020 December 25, 2020 - Paid December 23, 2020
  December 31, 2020

2019 Vanderburgh County Payroll Schedules

Click here for the 2019 Biweekly Payroll Calendar. (You must have Adobe Acrobat Reader to view.)

2019 Biweekly Payroll Schedule
January 4, 2019 July 5, 2019
January 18, 2019 July 19, 2019
February 1, 2019 August 2, 2019
February 15, 2019 August 16, 2019
March 1, 2019 August 30, 2019
March 15, 2019 September 13, 2019
March 29, 2019 September 27, 2019
April 12, 2019 October 11, 2019
April 26, 2019 October 25, 2019
May 10, 2019 November 8, 2019
May 24, 2019 November 22, 2019
June 7, 2019 December 6, 2019
June 21, 2019 December 20, 2019

2019 Weekly Payroll Schedule
January 4, 2019 July 5, 2019
January 11, 2019 July 12, 2019
January 18, 2019 July 19, 2019
January 25, 2019 July 26, 2019
February 1, 2019 August 2, 2019
February 8, 2019 August 9, 2019
February 15, 2019 August 16, 2019
February 22, 2019 August 23, 2019
March 1, 2019 August 30, 2019
March 8, 2019 September 6, 2019
March 15, 2019 September 13, 2019
March 22, 2019 September 20, 2019
March 29, 2019 September 27, 2019
April 5, 2019 October 4, 2019
April 12, 2019 October 11, 2019
April 19, 2019 - Paid on April 18, 2019 October 18, 2019
April 26, 2019 October 25, 2019
May 3, 2019 November 1, 2019
May 10, 2019 November 8, 2019
May 17, 2019 November 15, 2019
May 24, 2019 November 22, 2019
May 31, 2019 November 29, 2019 - Paid November 27, 2019
June 7, 2019 December 6, 2019
June 14, 2019 December 13, 2019
June 21, 2019 December 20, 2019
June 28, 2019 December 27, 2019



Personnel Policy

Vanderburgh County Personnel Policy (Employee Handbook)

The Vanderburgh County Personnel Policy was adopted by the County Commissioners and became effective January 1, 2004. These policies and procedures apply to all Vanderburgh County employees, except when in conflict with special employment conditions by the appropriate authorities such as collective bargaining agreements.

This is outlined in Ordinance 2.90 of the Vanderburgh County Code. Click here to go the County Ordinances and view Chapter 2.90, the Employee Handbook.

Any questions should be addressed to the Vanderburgh County Commissioners. You can visit the County Commission web site or contact their office by phone at 812-435-5241.

Salary Ordinance

Vanderburgh County Salary Ordinance

The Vanderburgh County Salary Ordinance is approved by the County Council at their first meeting of each year. According to I.C. 36-2-3-7, I.C. 36-2-5-11 and I.C. 6-1.1-17-5, the Vanderburgh County Council adopts an ordinance fixing the compensation of all county offices for the calendar year.

The County Council also establishes the "Vanderburgh County Personnel Administration Committee" to oversee job classification maintenance procedures, review County wage and salary policies, and make recommendations for improving public administration operations for the County.

For further information on the Salary Ordinance, contact the County Council Office at 812-435-5791. You can also visit their website at: http://www.evansvillegov.org/county/council/.

Benefits
Vanderburgh County provides medical group health insurance and life insurance for elected officials and full-time County employees. The County Auditor manages these benefits for all eligible County employees with the exception of the life insurance policies for the Vanderburgh County Sheriff's deputies and the county Teamsters employees. Vanderburgh County currently offers Anthem health plans, a dental plan, vision plan and life insurance for those employees that are eligible.

Insurance Policies

To view the current plans and rates, see the table below: 

Insurance Policies

2020 Insurance Costs and Links to Providers:

Insurance Name/ Form or Provider Link
Plan
Employee Cost
Employer Cost
Total Cost
ER HSA Deposit
 Anthem Blue Access PPO Plan
Employee
 $89.93
$808.47
$898.30
 
 Anthem Blue Access PPO Plan
Employee + Spouse
 $179.66
$1,616.97
$1,796.63
 
Anthem Blue Access PPO Plan
Employee + child or children
 $170.68
$1,536.12
$1,706.80
 
Anthem Blue Access PPO Plan
Family
 $269.49
$2,425.45
$2,694.94
 
Insurance Name/ Form or Provider Link
Plan
Employee Cost
Employer Cost
Total Cost
ER HSA Deposit
 Anthem HSA
Employee
 $72.31
$650.79
$723.10
$147.88
 Anthem HSA
Employee + Spouse
 $144.62
$1,301.62
$1,446.24
$295.76
 Anthem HSA
Employee + child or children
 $137.39
$1,236.54
$1,373.93
$280.95
 Anthem HSA
Family
 $216.94
$1,952.42
$2,169.36
$443.63
  HRI Dental (Option 6 / Rider B)
Employee
 $21.74
 
 $21.74
 
  HRI Dental (Option 6 / Rider B)
Employee + 1
 $55.02
 
 $55.02
 
  HRI Dental (Option 6 / Rider B)
Family
 $93.87
 
 $93.87
 
  United Healthcare Vision  (Spectera)
Employee
 $6.83
 
 $6.83
 
 United Healthcare Vision (Spectera)
Employee + 1
 $11.34
 
 $11.34
 
  United Healthcare Vision (Spectera)
Family
 $19.56
 
 $19.56
 

Open Enrollment

All changes (including any changes on dependents) should be done online by clicking the links above to the provider. Completed forms can be sent (by scanning and emailing or mailing) to Leslie Saiko, Insurance/Retirement Bookkeeper.

Any questions on coverage are to be directed to Shepherd Insurance at 812-473-5100.

Open Enrollment for Coverage as of January 1, 2020

The Vanderburgh County Employee Open Enrollment Period was from November 1 through November 15, 2019 with coverage effective January 1, 2020.

Clinic Information

Clinic Information for 2018
(for all county employees on Anthem Health Insurance)

The Tri State Community Clinics for County employees covered through the Anthem Health Plan will open on January 3, 2018 and is located on the first floor of the Civic Center (formerly the Voters Registration Office location). Click here for Updated Information for all the clinics.

To schedule all appointments:

Call 1-812-436-4552 or 1-888-492-8722.

For online scheduling, follow these instructions:

  1. Use this link: https://tscommunityclinics.com/ to get to the Tri State Community Clinics website;
  2. Select "Appointments";
  3. Select "COE/VCG/EVCBA";
  4. Scroll down to the Appointment Locator and make a selection from the drop-down menu.

When making a Medication Refill Appointment, allow time for the clinic to prepare your refill so your wait time will be as short as possible. If a Medication Refill Appointment is made at least 24 hours in advance, the refill can be picked up any time during the scheduled day of the Medication Refill Appointment. Medication Refill Appointments made the same day can be picked up at the time of the appointment or thereafter.

For same day appointments or if you would like to see a specific provider, please call to ensure availability. 1-888-492-8722 (or 812-436-4552)

Call 1-888-492-8722 24/7 including weekends and holidays with your medical questions, especially if you aren’t sure if you need care or not.

Cost:
There is NO out-of-pocket cost for using the Clinic.

TSCC Newsletters:

Life Insurance

Life Insurance for Eligible Employees

Effective April 1, 2005, a new Term Life and Accidental Death and Dismemberment Insurance policy will be carried through MetLife on all eligible Vanderburgh County employees.

  • Eligible employees age 64 and under will receive $15,000 of coverage.
  • Eligible employees age 64 and over will receive $10,000 of coverage.
  • Cost will be a penny a month.
  • Use this link to view the new life insurance policy.
  • Use this link to print the enrollment form.
  • MetLife Customer Service number is 800-275-4638.

Flex

Vanderburgh County's Flexible Benefit Plan is administered by American Family Life and Casualty (AFLAC). This plan allows employees' insurance premiums to be deducted from their paychecks before taxes are figured.

Once you choose to participate in the flex program, you will be locked into the agreement for one year. This means that you can only drop your insurance (under the flex program) during Vanderburgh County's open enrollment period.

Not all insurance premiums qualify as a pre-tax deduction. Most health insurance premiums will qualify.

To find out more information or to enroll in the Flexible Benefit Plan, contact the AFLAC agent by email by clicking on her name:

Deferred Compensation

Deferred Compensation
The deferred compensation representative from Nationwide, Dianna Karem-Webb, will be available to meet individually with Vanderburgh County employees on Wednesday, November 20, 2019 from 11:00 AM to 4:00 PM in Room 318 of the Civic Center. Click here for more information. Please call 502-794-0150 to set up an individual appointment with Dianna Webb or contact her by email at webbd3@nationwide.com to:

  • Enroll in a supplemental retirement plan (457b).
  • Develop or review your retirement goals.
  • Increase deferrals to your account.
  • Discuss investment options.
  • Learn about your payout options. A representative can also be reached toll free at 877-677-3678 or use this link for more information on Deferred Compensation.

Retirement

Indiana Public Retirement System (INPRS)


Vanderburgh County's mandatory retirement plan is through the State of Indiana and is named Indiana Public Retirement System (INPRS) which was formerly Public Employees Retirement Fund (PERF). Contributions are mandatory for any full time employee. The exceptions are Sheriff's Deputies who contribute to the Sheriff's Retirement Fund.

INPRS (PERF) Facts

  • Mandatory 3% employee contribution on gross wages. Exceptions are employees under collective bargaining units; employee contributions are paid by Vanderburgh County.
  • Vanderburgh County contributes 11.2% of employee's gross wages into the PERF fund.
  • 10 years to be vested in PERF program.
  • Service with other government units can be credited towards vestment.
  • Customer Service Number - (844) 464-6777

INPRS (PERF) Target Date Funds - effective July 2019

INPRS will be making adjustments to its Target Date Funds. The new Target Date Funds are being designed to provide capital appreciation during your working years and income throughout retirement in order to combat longevity, shortfall and inflation risks in retirement. Click here for more information. Use this link www.inprs.in.gov/inprs to log into PERF or call (888) 286-3544.

INPRS (PERF) Links

You must now use this link to log into PERF for these on-line maintenance forms to update personal information, manage your account or estimate your retirement benefits:

  • Change your address with PERF (remember to also change your address with payroll and on your insurance policies.)
  • To direct an investment change on your employee contributions with PERF.
    • To change Your Investment Direction, members can log in to their PERF Online account to complete their investment direction election, or call (844) 464-6777 to complete their request via phone with a customer service representative.
  • Change of beneficiary form for PERF
    • Change of Beneficiary Form that can be filled out online and sent to PERF. This will require the employee to log into their account.

Additional valid INPRS (PERF) forms:

INPRS Workshops and Counseling:

Click here for more information on retirement workshops and schedules. To view the INPRS Event Calendar, click on Register for a Workshop or Counseling.

To visit their web site and obtain more information, use this link to PERF or call at (844) 464-6777.

Sheriff's Retirement

If you are a Sheriff's Deputy, under the Sheriff's Retirement Plan, you need to contact Jason Ashworth, Sheriff's Pension Secretary, for retirement information in the Sheriff's Office.

Early Retirement

Use the appropriate links below to find out the early retirement qualifications for:

Group Health Insurance Plan for Retired County Employees

Please Contact Shepherd Insurance at 812-473-5100 for information.

Fitness Memberships

Fitness Membership Discounts:

YMCA Membership

A city-wide YMCA membership has been established giving members access to both the Downtown and Dunigan Family YMCAs. The YMCA locations are:

Downtown Branch 
516 Court Street
Evansville, IN 47708 
(812) 423-9622
Fax (812) 426-6211

and

Lowell & Helen Dunigan Family Branch
6846 Oak Grove Rd.
Evansville, IN 47715
(812) 401-9622
Fax (812)401-9633.

The membership fees are deducted monthly on the 2nd Biweekly and 3rd Weekly payrolls of the month.

If you are interested in joining or would like additional information, please contact the YMCA at 812-423-9622 or click here for their current membership rates. You can also visit the YMCA web site for additional information. 
 

Bob's Gym

Go to a Bob's Gym to enroll and set up a payroll deduction plan.

Hard HIIT Fitness

Offers a 15% discount for Vanderburgh County Employees. Can text or call 812-391-9823 or click here for more information. There is no payroll deduction plan offered for membership.

Employee Assistance Program

Employee Assistance Program - On November 23, 2015, the Vanderburgh County Employee Assistance Program will transfer from Mulberry Center to Southwestern Behavioral Healthcare, Inc. This program provides 3 free counseling sessions for both work and non-work related issues. These counseling sessions are completely confidential. For professional, discreet and confidential EAP counseling services, contact:
Southwestern Behavioral Healthcare, Inc.415 Mulberry St., Evansville, IN 47713

Forms for Payroll/ Insurance:
    Payroll/ Insurance
    Software Access Form- Vanderburgh County MUNIS
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