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Vanderburgh County Bookkeeping - Payroll & Benefits

Content on
this Page:

Payroll:   | Employee Self Service |  Payroll Schedules |  Personnel Policy   | Salary Ordinance   |   


Insurance Policies   |  Open Enrollment  |  Clinic Information  | Life Insurance  | Flex   | Deferred Compensation   | Retirement  | Fitness Membership   | Employee Assistance Program  |  


| Payroll/ Insurance Forms   |  Software Access Form |  2020 W-4 

The Auditor's Office processes payroll and benefits for all Vanderburgh County employees. The purpose of this site is to accommodate county employees by providing general information on payroll and benefits. Also, forms are available that can be filled out on-line and printed. The Auditor's Office hopes to offer a more convenient process and hopefully eliminate unnecessary trips to the Bookkeeping Department. If you have any questions, contact phone numbers and e-mail addresses are provided below: 

Name/E-mail Link
Position Title
Number (812)
Brian Gerth  County Auditor  435-5763
Theresa Bassemier  Chief Deputy  435-5467
Jennifer Weber  Payroll Bookkeeper  435-5026
Leslie Saiko  Insurance/ Retirement Bookkeeper  435-5826
Erin Turner  Bookkeeper  435-5029  Email Address for Payroll  
Bookkeeping FAX No.   435-5027

Employee Self Service (ESS) 

Vanderburgh County went live with MUNIS which has an Employee Self Service (ESS) feature which will allow each employee to view their current payroll information and can be used for the employee to print their Direct Deposit Advice (DDA). If you are a Vanderburgh County Employee, please follow the steps below to access your information:

  • Click on the link:
  • Click on the Log In link in the top right hand corner.
  • Enter your username (jsmith for John Smith).
  • Enter your password (the first time that you log in, you will be prompted to change the password; keep that password for future reference).
  • Click on the Employee Self Service link to the top right of your screen and your employee information will appear.
  • Click on the payroll date of the Direct Deposit Advice or the Camera icon for the Paycheck to view your information; you can then print a PDF copy of your advice.
  • If you are having issues logging into ESS, please contact payroll by email or call 435-5026 or 435-5826.

Payroll Schedules

2022 Vanderburgh County Payroll Schedule

2022 Biweekly Payroll Schedule

2022 Weekly Payroll Schedule

2021 Vanderburgh County Payroll Schedule 

2021 Biweekly Payroll Schedule

2021 Weekly Payroll Schedule 

2020 Vanderburgh County Payroll Schedules

2019 Vanderburgh County Payroll Schedules

Personnel Policy

Vanderburgh County Personnel Policy (Employee Handbook)

The Vanderburgh County Personnel Policy was adopted by the County Commissioners and became effective January 1, 2004. These policies and procedures apply to all Vanderburgh County employees, except when in conflict with special employment conditions by the appropriate authorities such as collective bargaining agreements.

This is outlined in Ordinance 2.90 of the Vanderburgh County Code. Click here to go the County Ordinances and view Chapter 2.90, the Employee Handbook.

Any questions should be addressed to the Vanderburgh County Commissioners. You can visit the County Commission web site or contact their office by phone at 812-435-5241.

Salary Ordinance

Vanderburgh County Salary Ordinance

The Vanderburgh County Salary Ordinance is approved by the County Council at their first meeting of each year. According to I.C. 36-2-3-7, I.C. 36-2-5-11 and I.C. 6-1.1-17-5, the Vanderburgh County Council adopts an ordinance fixing the compensation of all county offices for the calendar year.

The County Council also establishes the "Vanderburgh County Personnel Administration Committee" to oversee job classification maintenance procedures, review County wage and salary policies, and make recommendations for improving public administration operations for the County.

For further information on the Salary Ordinance, contact the County Council Office at 812-435-5791. You can also visit their website at:

Vanderburgh County provides medical group health insurance and life insurance for elected officials and full-time County employees. The County Auditor manages these benefits for all eligible County employees with the exception of the life insurance policies for the Vanderburgh County Sheriff's deputies and the county Teamsters employees. Vanderburgh County currently offers Anthem health plans, a dental plan, vision plan and life insurance for those employees that are eligible.

Insurance Policies

To view the current plans and rates, see the table below: 

Insurance Policies

2023 Insurance Costs and Links to Providers:

Insurance Name/ Form or Provider Link
Employee Cost
Employer Cost
Total Cost
ER HSA Deposit
 Anthem Blue Access PPO Plan
 Anthem Blue Access PPO Plan
Employee + Spouse
Anthem Blue Access PPO Plan
Employee + child or children
Anthem Blue Access PPO Plan
Insurance Name/ Form or Provider Link
Employee Cost
Employer Cost
Total Cost
ER HSA Deposit
 Anthem HSA
 Anthem HSA
Employee + Spouse
 Anthem HSA
Employee + child or children
 Anthem HSA
HRI Dental (Option 6 / Rider B)
HRI Dental (Option 6 / Rider B)
Employee + 1
HRI Dental (Option 6 / Rider B)
  United Healthcare Vision  (Spectera)
 United Healthcare Vision (Spectera)
Employee + 1
  United Healthcare Vision (Spectera)

Open Enrollment

All changes (including any changes on dependents) should be done online by clicking the links above to the provider. Completed forms can be sent (by scanning and emailing or mailing) to Leslie Saiko, Insurance/Retirement Bookkeeper.

Any questions on coverage are to be directed to Shepherd Insurance at 812-473-5100.

Open Enrollment for Coverage as of January 1, 2023

The Vanderburgh County Employee Open Enrollment Period was from November 1 through November 17, 2022 with coverage effective January 1, 2023.

Clinic Information

Clinic Information for 2018
(for all county employees on Anthem Health Insurance)

The Tri State Community Clinics for County employees covered through the Anthem Health Plan will open on January 3, 2018 and is located on the first floor of the Civic Center (formerly the Voters Registration Office location). Click here for Updated Information for all the clinics.

Clinic Information for 2020
(County Employee Clinic Updates)

 To our valued clients,

With all the uncertainty surrounding COVID-19 (coronavirus 2019), TSC continues to stay up to date with the latest information available from the Indiana State Dept of Health and the CDC. We'd like to share a few of the operational updates we've made in order to continue to offer safe, reliable care to our patients.

  1. Call to Schedule an Appointment- In order to prevent the spread of illness to other patients and healthcare providers, we ask all patients to call to schedule an appointment. Our on-line scheduling system will be disabled until further notice. We have added nurses and providers to our Call Center to promptly answer medical questions, conduct telephone visits and schedule appointments. Each patient who calls will be screened for potential risk factors of COVID-19 and triaged appropriately over the phone and scheduled accordingly.  Along with this initiative, no walk-in appointments will be seen at this time. Please call 1-888-492-8722 to schedule an appointment. 
  2. Possible Exposure- TSC is unable to test or clear a patient of COVID-19. If you think you’ve been exposed to COVID-19, it’s important to prevent the spread of the illness to healthcare providers, other patients, your family, and the broader community. For additional information and guidance after a possible exposure, patients should call the Indiana State Dept of Health at 1-877-826-0011. 
  3. Non-Urgent Appointments such as physical exams, HRA's and yearly lab appointments may be rescheduled.  Lab review and follow-up appointments may be conducted over the phone to prevent unnecessary exposure to illness. Health Coaching and nutritional counseling will take place over the phone when possible. 

Libby Sisk RN
Clinical Program Manager
Ascension St. Vincent Tri State Clinics
1033 E. Mt. Pleasant Rd. | Suite E  
Evansville, Indiana | 47725

To schedule all appointments:

Call 1-812-436-4552 or 1-888-492-8722.

For online scheduling, follow these instructions:

  1. Use this link: to get to the Tri State Community Clinics website;
  2. Select "Appointments";
  3. Select "COE/VCG/EVCBA";
  4. Scroll down to the Appointment Locator and make a selection from the drop-down menu.

When making a Medication Refill Appointment, allow time for the clinic to prepare your refill so your wait time will be as short as possible. If a Medication Refill Appointment is made at least 24 hours in advance, the refill can be picked up any time during the scheduled day of the Medication Refill Appointment. Medication Refill Appointments made the same day can be picked up at the time of the appointment or thereafter.

For same day appointments or if you would like to see a specific provider, please call to ensure availability. 1-888-492-8722 (or 812-436-4552)

Call 1-888-492-8722 24/7 including weekends and holidays with your medical questions, especially if you aren’t sure if you need care or not.

There is NO out-of-pocket cost for using the Clinic.

Life Insurance

Life Insurance for Eligible Employees

Effective April 1, 2005, a new Term Life and Accidental Death and Dismemberment Insurance policy will be carried through MetLife on all eligible Vanderburgh County employees.

  • Eligible employees age 64 and under will receive $15,000 of coverage.
  • Eligible employees age 64 and over will receive $10,000 of coverage.
  • Cost will be a penny a month.
  • Use this link to view the new life insurance policy.
  • Use this link to print the enrollment form.
  • MetLife Customer Service number is 800-275-4638.


Vanderburgh County's Flexible Benefit Plan is administered by American Family Life and Casualty (AFLAC). This plan allows employees' insurance premiums to be deducted from their paychecks before taxes are figured.

Once you choose to participate in the flex program, you will be locked into the agreement for one year. This means that you can only drop your insurance (under the flex program) during Vanderburgh County's open enrollment period.

Not all insurance premiums qualify as a pre-tax deduction. Most health insurance premiums will qualify.

To find out more information or to enroll in the Flexible Benefit Plan, contact the AFLAC agent by email by clicking on her name:

Deferred Compensation

Deferred Compensation
The deferred compensation representative from Nationwide, Dianna Karem-Webb. 

Retirement Planning - October 19, 2022 Dianna will be in room 318 at the Civic Center from 11:00 am. to 3:30 p.m. click here

Nationwide is now offering webinars on demand. Nationwide Webinars. 

To set up an appointment to enroll, review or make changes to your Nationwide Deferred Compensation Plan please call 502-794-0150 to set up an individual appointment with Dianna Webb or contact her by email at to:

  • Enroll in a supplemental retirement plan (457b).
  • Develop or review your retirement goals.
  • Increase deferrals to your account.
  • Discuss investment options.
  • Learn about your payout options. A representative can also be reached toll free at 877-677-3678


Indiana Public Retirement System (INPRS)

Vanderburgh County's mandatory retirement plan is through the State of Indiana and is named Indiana Public Retirement System (INPRS) which was formerly Public Employees Retirement Fund (PERF). Contributions are mandatory for any full time employee. The exceptions are Sheriff's Deputies who contribute to the Sheriff's Retirement Fund.


  • Mandatory 3% employee contribution on gross wages. Exceptions are employees under collective bargaining units; employee contributions are paid by Vanderburgh County.
  • Vanderburgh County contributes 11.2% of employee's gross wages into the PERF fund.
  • 10 years to be vested in PERF program.
  • Service with other government units can be credited towards vestment.
  • Customer Service Number - (844) 464-6777

INPRS (PERF) Target Date Funds - effective July 2019

INPRS will be making adjustments to its Target Date Funds. The new Target Date Funds are being designed to provide capital appreciation during your working years and income throughout retirement in order to combat longevity, shortfall and inflation risks in retirement. Click here for more information. Use this link to log into PERF or call (888) 286-3544.


You must now use this link to log into PERF for these on-line maintenance forms to update personal information, manage your account or estimate your retirement benefits:

  • Change your address with PERF (remember to also change your address with payroll and on your insurance policies.)
  • To direct an investment change on your employee contributions with PERF.
    • To change Your Investment Direction, members can log in to their PERF Online account to complete their investment direction election, or call (844) 464-6777 to complete their request via phone with a customer service representative.
  • Change of beneficiary form for PERF
    • Change of Beneficiary Form that can be filled out online and sent to PERF. This will require the employee to log into their account.

Additional valid INPRS (PERF) forms:

INPRS Workshops and Counseling:

PERF Meetings Dates and Times Oct through Dec 2022

Michael Rust 

Retirement Services Consultant 

Cell (317) 775-9439

Sheriff's Retirement

If you are a Sheriff's Deputy, under the Sheriff's Retirement Plan, you need to contact Jason Ashworth, Sheriff's Pension Secretary, for retirement information in the Sheriff's Office.

Early Retirement

Use the appropriate links below to find out the early retirement qualifications for:

Group Health Insurance Plan for Retired County Employees

Please Contact Shepherd Insurance at 812-473-5100 for information.

Fitness Memberships

Fitness Membership Discounts:

YMCA Membership

A city-wide YMCA membership has been established giving members access to both the Downtown and Dunigan Family YMCAs. The YMCA locations are:

Downtown Branch 
516 Court Street
Evansville, IN 47708 
(812) 423-9622
Fax (812) 426-6211


Lowell & Helen Dunigan Family Branch
6846 Oak Grove Rd.
Evansville, IN 47715
(812) 401-9622
Fax (812)401-9633.

The membership fees are deducted monthly on the 2nd Biweekly and 3rd Weekly payrolls of the month.

If you are interested in joining or would like additional information, please contact the YMCA at 812-423-9622 or click here for their current membership rates. You can also visit the YMCA web site for additional information. 

Hard HIIT Fitness

Offers a 15% discount for Vanderburgh County Employees. Can text or call 812-391-9823 or click here for more information. There is no payroll deduction plan offered for membership.

Employee Assistance Program

Employee Assistance Program - On November 23, 2015, the Vanderburgh County Employee Assistance Program will transfer from Mulberry Center to Southwestern Behavioral Healthcare, Inc. This program provides 3 free counseling sessions for both work and non-work related issues. These counseling sessions are completely confidential. For professional, discreet and confidential EAP counseling services, contact:
Southwestern Behavioral Healthcare, Inc.415 Mulberry St., Evansville, IN 47713

Forms for Payroll/ Insurance:
    Payroll/ Insurance
    Software Access Form- Vanderburgh County MUNIS
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